Accounting Specialist

Established in 1891, St Germain’s Glass, a division of Brin Glass Company, has been a leader in the glass industry across the upper Midwest for over 130 years. Our markets include distribution and fabrication of glass and architectural aluminum products, glass service and contract glazing. As a privately held ESOP company, St Germain’s Glass offers incredible benefits and a unique employee-owned culture focused on living our core values every day: We Show Up. We Bring It. We Do It Right.
What We Offer:
•Health, Dental, Life and Vision Insurance
•Flex Benefits – including Medical Expense and Dependent Care
•401(k) with company match
•Employee Stock Ownership Program – an incredible wealth building opportunity!
•Paid Holidays and Paid Time Off
•Educational Assistance
•Career development and advancement opportunities

Job Purpose: The Accounting & HR Specialist performs a variety of clerical, recordkeeping, office management and customer service tasks to assist with the smooth operation of the organization.

Essential Duties and Responsibilities 

• Accounts Receivable Functions
  • Responsible for A/R billings for Service/Retail/Distribution
  • Daily processing of credit card/ACH/Cash/Check payments and bank deposits
  • Respond to customer account inquiries (reprint invoices, email or mail invoices and statements)
  • Investigate and resolve open issues and credits and collection of past due accounts
  Accounts Payable Functions
  • Review AP invoices for proper system entry, process weekly check run
  • Record all AP transactions including managing proper coding and invoice authorization
  • Set up and maintain digital and physical vendor files
  • Investigate/resolve open invoices. Verify vendor accounts by reconciling monthly statementsContract Administration Functions
  • Contract administration, job costing, change order management, lien waivers, and reporting
  • Contract close-outs including IC-134 and AIA documents
  • Prepare reports necessary for State and Federal projects including certified payroll reports, work force goals and any other municipal specific reporting required
  Human Resources Functions
  • Set up and maintain employee files in collaboration with corporate shared services
  • Provides onboarding and HR support as directed for local office
  • Facilitate the new hire orientation and onboardings. New hire packet and update HRIS
  Payroll Functions
  • Verify accuracy of timecards, make corrections as needed and enter into Sage
•    Ensure accurate calculation of wages, deductions, and taxes, track paid time off
  • Process payroll changes, including new hires and terminations
  • Process 401K, State and Federal taxes, Child Support and garnishments
  Inventory Management
  • Facilitate yearly inventory and report to Corporate, audit as needed
  • Enter new part numbers as needed
  • Maintain price sheets and audit for accuracy
  General Accounting/Administration Functions
  • Assist in month end closing account reconciliations, write-offs, adjustments, and other tasks
  • Compiles budget data and maintains financial records, assist with annual audit workpapers
  • Work collaboratively with accounting team to ensure day to day objectives are achieved
  • Maintain appropriate file retention (both paper and electronic)
  • Develop and maintain processes and procedures both accounting and administratively that support the office in terms of internal controls, ethical business practices
  • Coordinate employee engagement such as parties, happy hours, breakfasts
  • Provides general office management, including facility services, supply ordering, and overall support to the leadership team
  • Other duties as assigned

• Knowledge, Skills & Abilities
  • High School Diploma
  • Bookkeeping experience or education is preferred
  • Knowledge of basic accounting procedures
  • Hands-on experience with accounting software packages, Sage 100 CRE (Construction and Real Estate)
  • Accuracy and attention to detail
  • Aptitude for numbers and quantitative skills
  • Ability to maintain confidentiality
  • Inquisitive by nature